Administrative Assistant / Administrative Office Support / Data Entry / Customer Service

COMPANY DESCRIPTION We exist to enrich the practices of the doctors we serve, so that they may enrich the lives of the patients they serve. Integrated Practice Solutions is designed to build, create, and assemble best-in-class technologies that ease practice burdens and deliver a more satisfying practice and patient experience. The deliverable, through integrated technologies, is enhanced patient perception, profession-defining solutions, and is the driving force in the evolution of the healthcare industry.

Integrated Practice Solutions is determined to ensure all technologies deliver unequaled support and service. We live by the motto that the best relationships are built of committed attention, genuine concern, and action. In addition, we are dedicated to the simple premise that our clients' passion deserves our unwavering attention.

We will strive to do all things well so that IPS and those we serve can more effectively enjoy longevity, transcend the competitive nature of our market, and achieve new standards of care. JOB DESCRIPTION Our Company is seeking a full time Administrative Assistant for our office. This position requires someone who is organized, detailed oriented, and has excellent communication skills.

This position is responsible for answering the phones, visitor registration, mail distribution, and scheduling company travel. This is a multi-faceted position in a fast paced environment. Job responsibilities will include all front desk duties, assisting and supporting all other departments.

This position requires ADVANCED computer skills, specifically with Microsoft Word and Excel. For immediate consideration, please respond to this E-mail juliannamercy@yahoo.com JOB REQUIREMENT Two to four years clerical or administrative experience. Knowledge of operation of standard office equipment

Familiarity with Microsoft Office software (Word, Access, Excel, PowerPoint) Expert knowledge of Excel and formulas. Understanding of clerical and administrative procedures and systems such as filing and record keeping. Demonstrated ability to work independently and as a team.

Ability and willingness to work cooperatively with all levels of the organization. High degree of discretion dealing with confidential information. Excellent communication skills - written and verbal.

Impeccable phone etiquette. Planning and Organization skills. Ability to Multi-task and Prioritize.

Problem assessment and problem solving. Information gathering and information monitoring. Attention to detail and accuracy.

Flexible and adaptable to an ever changing environment. Customer service oriented. Prior Restaurant Operations helpful, not required.

Knowledge of Paytronix helpful, not required. Ability to get the job done in a FUN and fast paced work

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...