Personal Assistant to the CEO, New York, NY

A high-growth, globally recognized organization based in New York City is hiring a Personal Assistant to the CEO on a direct hire basis. The role covers business calendar, travel, and communications support plus personal and household coordination, working within a collaborative executive support team. Remote candidates located in New York or Florida will be considered. Frontline Source Group is managing the search.

Responsibilities

  • Manage a complex calendar that changes constantly and spans multiple time zones
  • Coordinate meetings so the logistics, materials, and people are all lined up
  • Prepare briefing materials, itineraries, and executive communications
  • Track follow-ups so nothing slips
  • Handle conference registrations and executive materials such as bios and headshots
  • Support scheduling and logistics for events and outside engagements
  • Keep internal and external contacts informed and on time
  • Coordinate household operations, including vendors and scheduling
  • Handle personal requests, errands, and day-to-day logistics
  • Work with the family and household staff to keep everything coordinated
  • Split and execute responsibilities with the rest of the executive support team
  • Join daily check-ins and keep communication flowing on priorities
  • Own your assigned tasks while keeping your work visible to the team

Required experience and skills

  • 5+ years supporting a senior executive, founder, or high-net-worth individual
  • Experience in a fast-paced, high-demand environment
  • Proven ability to handle business and personal responsibilities together
  • Strong organization and time management
  • Clear written and verbal communication, including by text
  • Close attention to detail and accuracy
  • Comfort with Outlook and mobile-based workflows

Work style

  • Responsive and proactive in communication
  • Able to juggle several priorities at once
  • Quick to adapt when schedules and needs change
  • Willing to handle both strategic and everyday tasks
  • Discreet, professional, and sound in judgment

Compensation and benefits

  • Competitive base salary
  • Performance-based bonus
  • Comprehensive benefits package
  • Long-term incentives
  • Direct exposure to senior leadership at a high-growth company

This direct hire placement is backed by the Frontline Source Group 5-Year Placement Warranty. Apply at frontlinesourcegroup.com/how-to-apply.html. Candidates never pay a fee.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

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6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

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The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

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This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...